TCNJ is committed to ensuring that every hiring manager, search committee member, and HR partner has the tools needed for a fair, consistent, and efficient recruitment process. Below you will find helpful tutorials, required forms, guides, and professional development opportunities designed to support you throughout each phase of hiring.
NEW: Additional Pay Request Form
The Additional Pay Request Form is used by departments to request compensation for supplemental payments or temporary work performed outside of an employee’s regular job duties. This form replaces the previous Supplemental and Temporary Employment request process in Taleo and helps ensure accurate classification of assignments, improved consistency, and more efficient processing.
Complete the form with all required information to allow Human Resources to review and determine whether the request will be processed as an Additional Payment or Temporary Employment.
If you have questions regarding this process, contact the HR Recruitment Team or email hr@tcnj.edu to be connected with the applicable representative.
Helpful Taleo Tutorials
- How to Set Alerts in Taleo
- Presentation: How to Access Applicant Records in Taleo, the Applicant Tracking System
Have questions about the hiring process? Attend a Q&A Session!
TCNJ Human Resources Recruiters host monthly Q&A sessions for hiring managers/those assisting in the recruitment process. Virtual meetings will be held on the first Friday of each month from 12:00 to 1:00 p.m.
Register now by completing the General Employment Q&A for Hiring Managers form! A Google invite will be sent to you shortly, confirming your registration.
Recruitment Information for Search Committees
- Recruitment Overview Sessions: General Sessions designed for search committee members. Sign up to attend!
Recruitment LinkedIn Learning for Search Committees
- Learning Path: Recruiting & Hiring for a Diverse Workforce
- Learning Path: Interviewing Best Practices
Required Search Committee Forms (in order):
- Job Description Form (Download for a Fillable Document)
- Commitment Form For Search Committee
- Interview Evaluation Form
- Applicant Ranking Spreadsheet – Sample
- Telephone Reference Check Form
- Final Candidate Selection Form (Download for a Fillable Document)
Recruitment Guides for Hiring Managers
Staff
- Guidebook: Professional Staff Recruiting Overview for Hiring Managers & Search Committees
- Presentation: Professional Staff Recruiting Overview for Hiring Managers & Search Committees
Faculty
Hiring Guide: Faculty & Librarian Recruiting and Hiring Guide
Adjuncts
Hiring Guide: Adjunct Faculty Hiring Guide (Winter, Spring, Summer, Fall 2026)
- Creating an Adjunct Requisition in Taleo
- How to Create an Adjunct Offer Letter in Taleo
- Request for Approval for Staff to Teach as an Adjunct:
- *This form is required for full-time staff who will be teaching outside their normal scope of work and will receive compensation for the assignment that takes place during normal working hours.
- Employment Contract Change Request Form
- *This form is required for any contract changes that occur after the employee is marked as hired in Taleo.
Student Employment
- Applicant Tracking System Process for Student Job Candidates
- Creating a Student Requisition in Taleo
- Creating a Student Offer Letter in Taleo
- Student Employment Hiring Manager Tasks
Employment Eligibility Verification Requirements: I-9 Form
What is an I-9?
Form I-9 is the Employment Eligibility Verification Form issued by the Department of Homeland Security, U.S. Citizenship and Immigration Services. By law, all U.S. employers are responsible for the completion and retention of I-9 forms for every new employee hired in the U.S. after November 6, 1986.
Responsibility of The College of New Jersey
The law obliges TCNJ, as an employer, to ensure you complete the I-9 form by no later than your first day of employment and that you present to us your documentation (in accordance with the acceptable documents outlined on page 9 of the I-9) within 3 days of your first day of employment. An employee cannot go on the College payroll without completing the I-9 and may not be allowed to work for the College.
Responsibility of New Employees
On or before the day you start working for TCNJ, you must complete, sign, and date Section I of the Form I-9.
You must present certain documents from the list of acceptable documents, found here, and review the Form I-9 Instructions to:
- Establish your identity and
- Establish your eligibility to work
A photocopy of a document cannot be accepted. The requirements of the Form I-9 state that employees must present original documents. The only exception is that an employee may present a certified copy of a birth certificate.
Receipts – When Original Documents are Not Available
If you are unable to present the required document(s) within 3 business days of the date your employment begins, you must present a receipt for the application of the required document(s) within 3 business days.
You must still present the actual document(s) within 90 days of the date employment begins.
Former Employees Who Return to the College
If you have separated employment from TCNJ and then return within 3 years, we are required by law to check the I-9 on file and determine if the form is still valid and you are still eligible to work. This includes updating and re-verifying I-9 information, including name, the date of rehire, and information on updated documentation. Please note, you may still be asked to complete a new Form I-9 in this case.
If you return to the College after 3 years, the law requires that a new I-9 must be completed, including the documentation verification process.
I-9 Requirements When an Employee’s Work Authorization Expires
If your work authorization expires, TCNJ, as an employer, is required by law to re-verify the I-9 to continue to employ you.
This re-verification must occur no later than the date that your work authorization expires. You must present either:
- a document that shows the extension of your initial employment authorization, or
- a new work authorization document.
It is your responsibility to make sure you obtain an extension or new authorization to continue working and that it is done promptly in order to comply with the law.